Compare both models on the same cost basis
An ownership comparison should include vehicle purchase, capital cost, insurance, servicing, registration, parking, downtime and disposal. A rental proposal should clarify inclusions, mileage assumptions, early termination and replacement arrangements.
Start with the actual duty cycle
Sales vehicles, executive cars, plant-based units and cross-city project fleets have different mileage, parking and interruption risks. Those duty cycles determine whether depreciation exposure or outsourced support creates value.
Account for management workload
Insurance renewals, servicing appointments, repair coordination, incidents, replacement vehicles and cost allocation all consume staff time. For multi-city companies, consistent reporting and accountability may matter more than a headline monthly rate.